BATCH ORDER ENTRY

Overview

The batch order entry process speeds up order entry when receiving a group of orders with the same sample type, test, and/or facility of origin.

Example: If you receive 100 DBS samples for viral load testing from North Regional Hospital, you can set the sample type, test, and hospital for all samples at once and print barcode labels quickly.

Batch Order Entry Without Individual Patient Data

1. Open the Menu

   • Hover over the hamburger icon and click to open the menu.

   • Click on Orders to expand the menu.

   • Click on Batch Order Entry.

2. Order Details

   • Verify the Current Date (dd/mm/yyyy) and Current Time (hh:mm).

   • Modify the Received Date and Reception Time if necessary.

   • Select the Form (e.g., Routine Testing) from the dropdown menu.

3. Sample Information

   • Select the Sample Type from the dropdown menu.

   • Check the box for the desired Panel(s) and Test(s).

4. Configure Barcode Entry

   • Choose Pre-Printed or On-Demand for barcode printing.

   • (Optional) Enter the Facility ID for the batch.

5. Finalize Entry

   • Click Next.

   • Review the summary and click Save & Print.

   • The Accession Number and barcode label will be generated.

   • Enter any Previous Accession Numbers, if needed.

   • Click Next Label to continue with the batch.

   • Click Finish once all samples are entered.

Batch Order Entry With Individual Patient Data

1. Complete steps 1-5 from the Batch Order Entry Without Individual Patient Data section.

2. Check the box for Patient Info under Optional Fields.

3. Click Next.

4. Search for Patient:

   • Enter one of the following in the search field:

     • Last name

     • First name

     • Last, First name

     • Patient ID

     • Previous lab order number

   • Click Search and select the correct patient from the results.

5. Create a New Patient (if needed)

   • Click New Patient.

   • Enter Patient ID, National ID, Name, Date of Birth (or Age), and Sex.

6. Complete steps 13-17 from Batch Order Entry Without Individual Patient Data.

Printing Barcode Labels

1. Hover over the Order tab and select Print Barcode Labels.

2. Pre-Print Barcodes Section

   • Enter:

     • Number of label sets

     • Number of order labels per set

     • Number of specimen labels per set

     • Total labels to print

   • (Optional) Check the box for Facility ID.

3. Select Sample Type, Panels, and Available Tests.

4. Click Pre-Print Label.

5. Use the scrollbar to view all labels.

6. Click the printer icon to print.