PART 4: ENTERING LABORATORY ORDERS
- Taib
OpenELIS is organized around laboratory orders which are made up of samples and their associated tests. The laboratory order must also be associated with a patient. The guides in this section include:
How to create a laboratory analysis order
How to modify or update a laboratory order
How to add or update a patient’s information
How to create a laboratory analysis order for an existing patient
Hover the mouse to the top left and click on the hamburger icon on the top left of the screen to open the menu.
Hover the mouse and click on the drop-down menu under the Orders module.
Click on Add Order sub-menu item.
Upon clicking on Add Order, the Test Request form will be displayed. This form has four parts: Patient Infor, Program Selection, Add Sample and Add Order
The Test Request Form allows for the searching of an existing patient and or create a new patient and filling the lab request form for the patient. The Search for Patient tab is displayed by default.
To search for an existing patient, type the patient identification number under the Patient Id text field and click on the Search button
The search will return a matching patient under the Patient Results table
Click on the radio-button to select the patient.
The patient bio-data will be populated in the fields under the Search for Patient tab.
The Additional Information panel displays the address hierarchy for the patient click on the drop-down menu to expand the panel.
Patient additional information can be added by clicking on a field and typing or selecting the respective information from the drop-down menu.
Click Next button to fill in Program selection for the order.
Clicking on the Next button will navigate you to Program Selection. The drop-down menu under program allows you to select a program. The Back button will navigate you back to Patient Information.
To select a program, click on the program drop-down menu and click on a program under the menu list. In this illustration, Histopathology is the program that has been selected.
Note: The fields to be filled for a program are determined by the selection of a program. The illustration below shows the fields to be filled when Histopathology program is selected.
Fill in the fields for the program and click on the Next button.
The Add Sample page allows for the addition of samples by selecting a sample type. A sample can also be rejected under this page.
To Add a sample, click on the select sample type drop-down menu item and select the sample In this instance, histopathology was selected as a program we have selected Tissue Antemortem as the sample.
Fill in the collection date (The system time is picked by default) and Collector.
Note: The Reject Sample check box upon checking will prompt the selected sample to be rejected. The Remove Sample label will remove the current sample.
Use the Choose Available test search text box to search through the available tests. In this illustration, “patho” is typed and Histopathology Examination is the displayed results that shall be selected
Note: The ordered test will be selected for the pathology examination. The corresponding check-box in the list will also be checked in the list of available tests.
Note: A test can be referred to a reference lab.
To refer a test to a reference lab, click on the Refer test to a reference lab checkbox
Note: You can add and remove samples for the patient.
To add a sample, click on the Add Sample button.
Select the sample.
Fill in the collector field.
Search through the available panel for the sample and search through the available test for the sample.
To remove the added sample, click on Remove Sample
Click on the Next button to Add the Order.
The Order section has numerous fields for capturing the order. These include: Lab Number, Priority, Site Name, Ward/Unit, Names of the requester and email address, patient payment status and Sampling performed for analysis.
Scan the barcode for your sample or manually enter the lab number by clicking on Lab Number.
Select the Priority for the order under the Priority drop-down menu
Fill in the site name and select the ward/department/unit from the drop-down menu.
Fill in the requester’s names and phone number.
Select the payment status for the patient from the drop-down menu
Select the sampling performed for analysis from the drop-down menu.
Note: You may optionally check the Remember site and requester checkbox
You can optionally fill in the results reporting for both the patient and the requester by choosing Email or short message services (SMS) or both. Otherwise, click the Submit button.
Click on the Print Barcode button to print the barcode for attaching on the sample.
The barcode will be printed on your screen. Click on the download button on the top right to download it on your workstation. Click on the printer icon to print the barcode on your connected printer.
How to create a laboratory analysis order for a new patient
Follow steps 1 to 3 under the how to create a laboratory analysis order for an existing patient section
Click on the New patient tab and fill in the patient information section.
Fill in the emergency contact information
Fill in the fields under the additional information panel and click on the Next button.
Follow steps 4 to 29 under how to create a laboratory analysis order for an existing patient section.
How to modify or update a laboratory order
Use this function when you want to:
Change specimen for a test under the Program Selection tab
Modify sample collection date and time under the Add Order tab
Remove samples for current test Add Order tab
Check results as collected and cancel a test for the sample under Add Order tab
Add a sample
To modify a laboratory order, hover the mouse to the top right of your screen and click on the hamburger menu item to open the OpenELIS Global menu.
Click on click on Order to expand.
Click on on Edit Order
The Modify Order form allows you to search for the order using the laboratory accession number and clicking on the Submit button
Alternatively, use the patient information to search for the lab order that is to be modified. The patient identification number can be used to search for the order to be modified. The patient names can also be used in the event the patient does not have an identification number.
To search for the laboratory order using the patient information, type in the patient Identification number under the Alternatively, use the to search for the lab order that is to be modified.
Click on the radio button to select the patient under the Patient Results
You can edit the information under the Program Selection tab:
Specimen and Specimen Type
Clinical diagnosis and Previous Surgery and or Treatment
Unit Number and Private Reference Number
Click the Next button
You can edit the information under the Add Sample tab:
Sample collection date and time.
Remove the sample from the test request.
Check the check-box for recording results.
Assign available tests by checking the assign checkbox.
Add samples and the collector of the sample as well as search for the panels and tests available for the samples
Click the Next button.
You can edit the following fields under the Order tab:
Laboratory number and priority.
Request Date, Received Date,Reception Time and Date of next visit.
Site name and ward/department/unit.
Requester information.
Patient payment status.
Click on the Submit button to effect the changes.
How to create a reflex test order.
Hover the mouse to the top left and click on the hamburger icon on the top left of the screen to open the menu.
Click on Add Orders under Order.
Search for the patient (in this illustration, the patient name is used) and click on the result.
Click on the Next button.
Click on the Next button.
Select the Sample and the Test.
Click Generate
Select the Site Name by searching. In this illustration, Victoria Hospital is selected upon searching
Search for the requester. In this illustration, Waswa Frank is searched.
Click on the submit button
Click on the Print Barcode